Privacy Policy
Our company has established the following privacy policy and has built a system for the protection of said personal information. We are able to promote the protection of personal information through having all employees be thorough in their initiatives for and awareness of the importance of personal information security.
- Management of personal information
- In order to prevent unauthorized access, loss, damage, falsification, leakage of personal information entrusted to us, we have taken necessary measures such as maintenance of security systems, development of management systems, and ensuring thorough education of employees, to implement safety measures and strictly manage personal information. Furthermore, we carry out the pertinent management of company information in the same fashion as personal information.
- Purpose of personal information use
- We do not use your personal information other than for the purposes that we notify to you or publicly announce it except as required by law.
Please see the “Processing of Customers’ Personal Information” regarding the specifics of the purpose of use.
- Prohibition on disclosure or provision of personal information to third parties
- We carry out the appropriate management of the personal information of customers and with the exception of the following cases and as required by law, do not disclose personal information to third parties.
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・When there is customer consent.
・When disclosing information to contractors to whom we outsource our services in order to provide services requested by customers.
・When we are legally required to disclose such information.
Please see the “Processing of Customers’ Personal Information” regarding the specifics for providing personal information to third parties.
- Personal information safety measures
- We take all possible security measures to ensure the accuracy and safety of personal information.
- Complying with and reviewing laws and regulations
- In complying with and reviewing laws and regulations, including Japanese laws and regulations applied to the personal information in our possession, we work to review and improve the content of our related policies.
Business operator handling personal information and contact information
Established: September 29, 2017
Revised: September 1, 2023
Masui Yusuke
Representative Director and President
agency assist inc.
info@agency-assist.com
66-1, Sotoyashiki Sako, Kumiyama-cho, Kuse-gun, Kyoto, 613-0031, Japan
Processing of Customers’ Personal Information
- Purpose of Use of Personal Information
- We carry out the appropriate management of the personal information of customers and with the exception of the following cases and as required by law, do not disclose personal information to third parties.
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1. Customer Information (Use for Performance of Agreements)
・To provide you with products and services. (Use Based on Customer’s Consent)
・To provide information on our products and services.
・To respond to your inquiries and to provide you with materials.
・To provide you with information about the exhibitions and lectures, etc., organized by us or in which we will participate. (Use Based on Legitimate Interest for Developing Our Products and Services)
・For product development and service improvement
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2. Employment and Employee Information (To be used for the performance of the contract or for our legitimate interest in fully evaluating applicants and hiring the appropriate candidate on the appropriate terms and conditions.)
・For operations related to recruitment selection and employment procedures.
・For employment management of employees.
- If we collect your personal information for any purpose other than the above, we will expressly show or publicly announce the purpose of use of that information and will use that personal information in accordance with laws and regulations.
You need to provide your personal information to us if it is required by law or agreement, or necessary to make an agreement. If you do not provide your personal information, we may not be able to provide the products or services that you want.
- Personal Information Retention Period
- In the event that the retention period of personal information stipulated by law expires, or such personal information is no longer necessary for the purpose of use stated in “Purpose of Use of Personal Information” above, such personal information shall be deleted without delay.
- Security Control Measures of Personal Information
- We take the following measures to prevent leakage, loss, or damage to personal information and to ensure personal data is otherwise managed appropriately.
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1. Establishment of a basic policy
To ensure proper handling of personal information, we have established a basic policy for compliance with related laws and regulations and a contact point.
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2. Developing rules for handling personal information
We establish internal rules for acquisition, use, storage, deletion, disposal, etc.
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3. Institutional security control measures
We appoint the person(s) responsible for the handling of personal information, establish internal regulations for the secure handling of personal information, and develop a system for reporting to or communicating with the responsible person(s) in the event that any facts or signs of violation of laws or internal regulations are detected. We conduct regular self-checks and audits on the status of handling personal data.
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4. Human security control measures
We implement regular training for employees on points to note regarding the handling of personal information. We stipulate confidentiality concerning personal information in our employment rules.
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5. Physical security control measures
In areas where personal information is handled, we restrict the entry of employees and have taken measures to prevent personal information from being seen by unauthorized persons.
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6. Technological security control measures
We exercise access control to limit the persons that handle personal information and the scope of the database, etc., to be handled by them, and have introduced a system to protect the information systems on which personal data is handled from unauthorized access from outside or by illegal software.
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7. Understanding of external environment
We have taken security management measures based on the understanding of the systems for personal information protection of the respective countries where personal information is stored.
- Disclosure, Correction, Suspension of Use, Processing of Complaints, Objection, Withdrawal of Consent, etc., of Personal Information
- In accordance with laws and regulations concerning the protection of personal information, we will respond to requests for disclosure, correction, and suspension of use of personal information, as well as complaints and objections. Your consent to the processing of personal information may be withdrawn at any time.
- If you want to request the above, please contact us via the email below. We will verify your identity before responding to your request.
- info@agency-assist.com
- In addition, for any questions regarding our handling of personal information, please contact us via the email above. With regard to the processing of personal information, a complaint may be submitted to the Personal Information Protection Commission and other supervisory bodies.
- Disclosure and Transfer of Personal Information
- Your personal information may be transferred to the following third parties.
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・Our group companies.
・Service providers (IT service providers, etc.)
・When we are legally required to disclose such information.
- Your personal information may be disclosed to third parties that are in other countries. In that case, we will make an agreement according to applicable laws.
If you want to be provided with information about such agreements, please contact us via the email address below.
- info@agency-assist.com
